Axure Cloud Workspaces

Workspaces in Axure Cloud are what contain your Axure RP published prototypes and Axure Cloud artboard projects. Workspaces are like folders, and you can organize them further by adding any number of subfolders. Each workspace belongs to an organization, except for your private workspace.

Managing Workspaces

Creating Workspaces

  1. Click the Add Workspace button under your organization’s name, or click the settings icon next to your organization’s name and select Create Workspace.

  2. Give the workspace a name.

  3. Optionally include the email addresses of anyone you would like to invite to the workspace. You can check the box for Invite as Viewer Only to add them with viewer-only access.

  4. Click Create Workspace.

Viewing and Joining Existing Workspaces

Users who are a member or admin in an organization can view and join any workspace that belongs to the organization.

To see workspaces that belong to your organization that you haven’t joined yet, click the settings icon next to the organization’s name and select Show All Workspaces. You can also click Add Workspaces below the list of workspaces you’re a member of, and then choose Join Workspace from the context menu.

Favorites Workspaces

You can mark a workspace as a favorite by clicking the star icon to the right of the workspace name. This will move the workspace to the top of the left-side panel under the Favorite Workspaces section. To remove a workspace from your favorites, simply click the star icon again.

Workspaces in your favorites section still belong to the organization they originated from. If you have favorite workspaces from various organizations, you can see which organization the workspace belongs to by hovering over the workspace name.

Note

The Favorite Workspaces section will not be visible if you don’t have any workspaces favorited.

Shared with Me

If you are a member of a workspace that belongs to an organization you haven’t joined, it will be displayed in the Shared with me section on the left-side panel. You can see the name of the organization that the workspace belongs to by hovering over the workspace name.

Archiving Workspaces

When you're finished working on a project, you can archive that project's workspace.

  1. At the top-right of the workspace, click the Workspace Settings button.

  2. Select Archive Workspace in the context menu.

  3. In the dialog that appears, click ARCHIVE to confirm.

If you need to unarchive a workspace, you can do so by clicking Show Archived under the list of workspaces on the left side of the page. Once you open the archived workspace, you can select the Workspace Settings button again, and select Unarchive Workspace in the context menu.

Note

Archiving and unarchiving workspaces will do so for every member of the workspace.

Deleting Workspaces

Warning

Deleting a workspace will also delete all of its contained projects and folders. This cannot be undone. Before proceeding, move any projects you want to keep out of the workspace.

  1. In the list of workspaces on the left-side of the page, select the workspace you want to delete.

  2. At the top-right of the workspace, click the Workspace Settings button.

  3. Select Delete Workspace in the context menu.

  4. In the dialog that appears, click DELETE to confirm.

Adding Folders to a Workspace

You can further organize your workspaces into folders and subfolders. To create a folder, click the New Folder button at the top of a workspace.

Deleting Folders and Projects

Warning

Deleting a folder will also delete all of its contained projects and subfolders. This cannot be undone. Before proceeding, move any projects you want to keep out of the folder.

  1. Hover your cursor over the folder or project you want to delete and check the box that appears to its left.

  2. At the top of the page, click Delete Projects.

  3. In the dialog that appears, click DELETE to confirm.

Sharing Workspaces with Others

You can share access to your workspaces with other Axure Cloud users. You can give them full access to the projects in a workspace so they can collaboratively build, publish, and manage them with you, or you can restrict them to viewer-only access.

All users in your organization who have been invited as a member or admin can view and join any workspace within the organization. Guests in your organization can only access the workspaces that they have been invited to join.

Note

For teams with an Axure Cloud for Business instance, workspaces within your Cloud instance’s organization can be set to Invite Only.

Workspace Permissions

There are three permission levels for Axure Cloud workspaces:

  • Owner: This is the administrator of the workspace. Owners of a workspace must be a member of the organization the workspace belongs to. The owner has full access to all projects in the workspace, even projects created by other users. The owner can also add new users to the workspace, remove existing users, and change users' permissions.

The owner is usually the person who created the workspace, but a new owner can be appointed if the original creator transfers ownership or leaves the workspace.

  • Can Edit: Users added with permission to edit will have full access to all projects in the workspace, even projects created by other users. Invite someone to a workspace as an editor if you want them to be able to edit projects in the workspace, create new projects, and delete projects.

    Users who can edit can also invite other users to the workspace, but they cannot remove users or change users' permissions

    Note

    Users must have editor access if you want them to contribute to team projects in the workspace.

  • View Only: Users with View only access can preview, comment, and inspect any project in the workspace. They cannot make edits to either projects or users.

Inviting New Users

  1. Select the workspace you want to invite users to in the list of workspaces.

  2. At the top-right of the workspace, click the Invite Others button.

  3. Enter the email addresses of the users you would like to invite.

  4. Click Invite to confirm. Your teammates will be able to access the workspace the next time they log in to Axure Cloud.

    Note

    If you invite teammates who do not yet have Axure Cloud accounts, they will receive an email inviting them to sign up for free.

Changing Workspace Permissions

The owner of a workspace can change other users' permissions at any time.

  1. At the top of the workspace, click on the user avatars or the Invite Others button.

  2. In the dialog that appears, you can do the following:

    • Select View only or Can edit in the dropdown next to a user's email address to change their permissions.

    • Click the X on the right side of a user's access level to remove them from the workspace.

Workspace Organization Access

In addition to determining the permission level of users you invite to join a workspace, you can also set the workspace permission level for members of your organization who have the ability to join a workspace on their own. To do so:

  1. Open the workspace and click the Invite button or a member icon at the top of the page

  2. Under Organization Access in the dialog that appears, choice View Only or Can Edit from the dropdown menu

Note

Changing the organization access permissions for a workspace will not affect the permissions of users who are already in the workspace, and will only affect users who join in the future. The owner of a workspace can also change the permissions of any user at any time.

Transferring Workspace Ownership

The current owner of a workspace can transfer ownership of the workspace to another user.

  1. At the top-right of the workspace, click the Workspace Settings button, and select Change Owner in the context menu.

  2. Enter the email address of the user you would like to be the new workspace owner.

  3. Click UPDATE to finalize the change.

Leaving a Shared Workspace

You can leave a shared workspace by clicking the Workspace Settings button, and selecting Leave Workspace in the context menu. If you are the owner of the workspace, you'll need to select a new owner from the list of existing members before you can leave.

If there are no other members in the workspace, you will need to add another user first before you can leave the workspace. Alternatively, you can transfer ownership of the workspace, archive the workspace, or delete the workspace instead.

Publishing to a Workspace

When publishing to Axure Cloud from Axure RP, click the ellipsis icon at the bottom-right of the project's name to choose which workspace and folder you want to publish the project to.

When publishing from app.axure.cloud or the Axure Cloud desktop app, select the workspace and folder you want to publish to and click New Project at the top-right of the page.

Moving Projects Between Workspaces

  1. Hover your cursor over the project you want to move and check the box that appears to its left.

  2. Click Move Projects at the top of the workspace.

  3. Select the workspace or folder you want to move the project to in the list that appears and click Move.

Importing Workspaces

You can import workspaces between Axure Cloud and Axure Cloud for Business private instances. Follow the steps below to get started.

Note

This function is not available for Axure Cloud for Business On-Premises.

  1. Open your web browser and log in to app.axure.cloud or your private instance, depending on which instance you want to import your workspaces to.

  2. Click the settings icon next to your organization’s name on the left-size panel and select Import Workspaces in the dropdown.

  3. Follow the steps in the import dialog to import the workspaces you would like to move from one Cloud instance to another.

Note

If needed, you can move your workspaces back to the original Axure Cloud or private instance at any time.

← OrganizationsDiscussion Comments →